Municipal Systems

Our systems are designed by practitioners in local government. They work for you the way you want them to work. These systems are intended for use by existing staff without prior computer experience. Increased productivity means you will be able to handle more business. Please take note of some of our computer applications for municipal services.

Building Permits and Inspections

• Complete processing - permit through inspection
• Access by name, address or codes
• Lists, reporting and statistics

Business Licenses

• Complete business information records
• Flexible license codes and rates
• Automatic applications for licenses
• Multiple licenses per business
• Receipts applied to each license
• Past due billing and penalties
• Lists, labels and statistics
• Display or print any record

Escrow Control

• Control building escrow and permit fees
• Construction site information
• Permits issued and inspections records
• Open account balances and lists
• Cash Receipts & Accounts Payable interfaces
• Display or print any record

Police Ticketing

• Complaint/arrest/disposition records
• Ticket follow up, past due and warrants
• Cash receipts and records update
• Complete records management
• Full reporting and statistics
• Display/print on name, address or number

Utility Billing

• Customer , location, and meter information
• Multiple, user-defined, service types and rates
• Balanced security deposit accounting
• High-speed, on-line meter reading entry
• Optional meter reading device interface
• Usage and bill calculated on reading
• Flexible billing periods
• Automatic periodic billing
• Automatic past due handling including shut-offs
• Automatic final billing/deposit handling/refunding
• Current, past due, and penalty cash receipts
• Cash Register and bank draft receipts interfaces
• Automatic offset and interfund postings
• Selectable lists and labels
• Usage analysis and statistics
• Current display or print of any record

Vehicle Registration

• Complete on-line motor vehicle records
• User-defined rate structure
• Manually or electronically defined database
• Pre-printed applications
• Past due applications
• Fast cash receipt entry including maintenance
• Year-to-year updates, history and statistics
• Complete general ledger recordkeeping
• Optional bar code capability

Voter Registration

• Complete database of vendors by ward, district
• Extensive lookup and reporting capabilities
• Election listings by precinct
• Updates each election after polling

In addition to our municipal services modules, AEK offers a comprehensive list of supplemental accounting applications and management information systems.

General Ledger and Budgeting

• Commercial or non-profit accounting
• User-defined account number parameters
• Flexible account number definition
• Administrative subsidiaries w/auto distribution journal entries w/inter-company balancing
• Trial balances w/audit trail detail
• Account detail display/print - anytime
• Cash and investment balance - anytime
• Monthly and/or annual budgeting
• Multi-level financial reporting - anytime
• Balance sheets - detail and combined
• Profit & loss reports w/prior year
• Bank reconciliation
• Annual audit processing
• Comprehensive proposed budgeting

Accounts Payable & Purchasing

• Print purchase orders
• Vouchered disbursements on vendor invoices
• Multiple distributions/PO/voucher
• Automatic checks w/discounts
• Multiple vouchers/check
• Automatic refunds system
• Vendor invoice inquiry/duplicate check
• Treasurer's disbursement reporting
• Transaction reporting by account
• Automatic subsidiary ledger balancing
• Automatic accruals
• Automatic 1099 processing

Accounts Receivable & Cash Receipts

• Daily cash receipts and billing
• Customer statements
• Open item or membership balance forward
• Customer account detail inquiry
• Finance charges and past due reporting

Payroll and Personnel

• User-defined payroll parameters
• Multiple wage types
• Multiple deductions - easily defined
• Deduct by amount or percent w/limit
• Multiple GL distributions
• Multiple rate/hour and salary
• Non-cash wages
• Flexible benefit plans
• Automatic posting of standard time
• Manual override
• Withholding checks system generated
• Benefit accrual records
• Flexible personnel records
• Multiple employer capability
• Automatic month and year-end reporting

Security and Control

• Complete system coordination
• System start-up and shutdown
• Password and security assignment
• User activity display
• User log-in reporting
• Access monitoring and restriction
• Unattended system backup
• Automatic month-end procedures
• On-line training mode
• On-line documentation updating
• Selector menu maintenance

Management Information Systems

• Maintenance management
• Touch-Tone telephone control
• Digital Photo imaging
• Insurance incident reporting
• Utility usage records
• Vehicle fuel usage monitoring